Rumbelow & Descendants
Minutes 11/03/2025
Rumbelow & Descendants
Minutes 11/03/2025
Minutes Meeting 11 March 2025
10.30am Tuesday 11 March 2025
72 Prince Street Alberton or remote
1 Welcome/Apologies
1.1. Welcome
10.45 Chair welcomed all to meeting.
1.2. Present
Lesley Avery remote, Matt Rumbelow, Peter Rumbelow, Malcolm Rumbelow, Malen Rumbelow, Charlie Rumbelow.
Apology
Ally Hoffrichter (work)
2 Minutes of previous meeting
2.1. Acceptance
“The Minutes of the meeting of 25 February 2025 are accepted as a true and accurate record.”
Moved Malcolm Seconded Peter Carried
3.0 Business arising
3.1. Insurance
Matt advised of a meeting with Treasurer and resolved the cost too exorbitant to our needs.
Resolved
“Insurance is not progressed, due to venues having same and the limited need at the Cairn Ceremony.”
3.2. Painting stands
Resolved
Don is to obtain and bring to EBFC – needs assistance which Malcolm will assist with – likely Wednesday or most likely Thursday.
3.3. Tablecloths and with/without small table decoration
Secretary advises has purchased sufficient paper tablecloths at $92.40.
Subsequently advised Don has supply of black linen tablecloths.
Resolved
“Accept the tablecloths to be supplied by Don.”
Don advises due to the narrow width of the tables having a centre display is not practicable. Ally to supply vases with display (not to interfere with table settings).
4.0 Finance
4.1. Treasurer’s Report
4.2. Written report tabled
See attached.
Secretary spoke to Ali’s report.
$3K in bank with 4$K in system (dinner purchases)
Total funds in excess of $7K
Only $92.40 expended to date.
There will be some costs of the V.I.P. table, however both David Basham MP and Moria Jenkins Mayor, have purchased their tickets.
“The Treasurer’s Report be accepted.”
Moved Malcolm Seconded Malen Carried
5 Reports
5.1. Chair
5.1.1. Reimburse payments to Secretary
No expenditure of private funds to date.
5.1.2. Speakers program
Malcolm advised his speech likely to be of about 15 minutes duration.
General discussion on presentation and to liaise with Matt to produce the
speech illustrated with photographs deemed appropriate to subject.
Resolved
“Malcolm to liaise with Matt re visual aspects of speech.”
5.1.3. VH Primary School visit and Rumbelow House flag.
Chair advised VHPS unable to arrange transport and their attendance
cancelled.
Sue Lake is the collect the Rumbelow House Flag (of VHPS) for function and return to school.
5.2. Secretary
5.2.1. Numbers
Matt advised numbers for the dinner stand at 99 adults and 10 children. Anticipating a couple more.
Cut off date is 15 March and no further numbers to be accepted.
This fact advised by Newsletter and on Web Site.
5.2.2. Official Guest acceptance
The two main dignitaries of MP and Mayor have accepted.
Further invitations to artists associated with the PMC are to be encouraged to attend (free).
Malcolm advised of contact with Chris Matthews and attained his (and wife) attendance.
Looking to Alfred Engels too.
Resolved
Malcolm to contact Alfred Engels and invited his attendance (a V.I.P. attendee). 5.2.3. Display paintings and additional
Matt advised of Kay Ewens having a sepia engraving, of a large scale, of the Rambler.
Discussion
Lesley Avery suggested an enlarged photograph of Malen and Alice
Rumbelow would be topical to display.
Resolved
“An enlarged photograph and Malen and Alcie be obtained and also the sepia engraving with both to be displayed with the PMC.”
5.2.4 Photos
Matt advised Andy Alford of A A Photography was available to photograph the paintings to enable copies of them to be made (and then sold).
The fee is $300.00 for a two-hour session.
Malcolm raised the matter of copyright of photographs taken.
Discussion.
Moved:
“Alford Photography be engaged, in the amount of $300.00 for a two-hour session, subject to the copyright of photographs taken remain with the Rumbelow and Descendants committee.”
Moved Malcolm Seconded Malen Carried Further discussion on when the photograph session to take place.
Resolved
Secretary to arrange with Alford Photography.
5.2.4. Additional memorabilia (any known)
Invitations to display memorabilia have been extended. To which only
Carleen has responded, however other members suspected to bring items. These items to be displayed on tables within the room housing the PMC. All items subject to suitability.
5.3. Cairn Coordinator
Peter Rumbelow
Matter of safety – discussion and area blocked off to provide safety for persons. Inclement weather – should the weather prevent the ceremony taking place in the open suggested it be moved to the EBFC.
If the ceremony is moved suggested the provision of a large photograph of the Cairn be provided at the EBFC.
Matt advised of his P.A. system.
Suggestion of advising of the Cairn location (not all know it) to be subject of directions on the Saturday evening dinner.
Resolved
“The conduct of the ceremony be as outlined.”
Lesley raised the idea of allocating colour coding to identify families.
General discussion.
Matt advised the numbers are almost entirely Descendants of Malen 2nd and the issue would cause work that could be better directed to other functions. It would be simpler to identify those not descendants of Malen 2nd, but in any case, work entailed would exceed the benefit. Unlike the 2005 function there is insufficient numbers of the various groups to justify his time.
Resolved
“Not to proceed with the identification by colour code.”
Lesley raised the matter of recording persons personal particulars for future contact. Matt advised this was being done through the booking information.
He was gleaning the contact information and recording it.
Headstones
Matt advised Lesley of the need for her and he to liaise regarding headstones over the coming gathering.
6.0 Conduct of function
6.1. Venue EBFC
6.1.1 Numbers
Advise as above 99 adults and 10 children – with known further persons may attend.
6.1.2. Table sizes
Do the table sizes include end chairs or not? Chair to contact Don for answer.
6.1.3. Allocate seating
Proposed seating plan displayed.
Subject to alterations.
Further Invited guests
Discussion re V.I.P’s. artists.
Malcolm to host a table of artist invitees.
C Matthews, J Ford, A. Engel, (subject to attending) and Hobbs, and Malcolm and Caroline.
Peter and Genevieve to V.I.P table.
6.2. Meal
6.2.1 Process of ordering meal
General discussion.
Resolved
Matt to produce two sets of tickets – one to the person one to the table.
Information to include the table number and meal ordered.
Also produce table seating arrangements.
Copies to be displayed on entering, on each table, and
Copy for the kitchen
Meals to be served by nominated servers, if EBFC has two trolleys, while one is conveying the second to have orders filled.
Bar
Bar is province of EBFC.
Liaise with Don regarding staffing – but is EBFC issue.
6.3. Who is to do what
6.3.1. Set up – Assistance to Don
Malcolm will be available on Wednesday Thursday and Friday.
Others to assist – advise Malcolm.
6.4. Set up
6.4.1. Who is to set up/cleanup
All to be available at EBFC Friday and Saturday to set-up.
Same to clean-up Monday.
7.0 Any other business
7.1. Run around table with each committee member able to raise matters
7.2. Football Team
Charlie advised will produce laminated copies for those selected.
7.3. Raffle(s)
Discussion re raffles.
Charlie advised of newsletter requesting persons bring cash – in $5.00 multiples for tickets. 1 x $2.00 / 3 x $5.00 / 7 x $10.00
7.4. Silent auction
General Discussion
John Ford painting of the Prestonjee Bomanjee donated for silent auction prize. Value of $800.00.
Discussion of Reserve Price, John Ford indicates $250.00 - $400.00.
Resolved
“The Reserve Price be $XXX.XX” (Not for publication)
Matt advised of the process of the auction, which is to take place over dinner. 7.5. The Rambler Meeting
National Trust indicates an interest in the restoring the Rambler and requests a meeting.
Resolved
“Matt to arrange a meeting on Sunday afternoon.”
8,0 Next Meeting
8.1. Time Date Venue (De-Brief)
To be determined after function.