Rumbelow & Descendants
Minutes 14/01/2025
Rumbelow & Descendants
Minutes 14/01/2025
From: Rumbelow Reunion <reunion@rumbelow.net>
Date: 16 Jan 2025, 15:04
Subject: RDC Meeting Minutes 14th January 2025
Dear all,
Please find attached Meeting Minutes of the meeting 14th Jan.
Thank you for attendance and involvement.
Please let me know if there are any errors in the meeting minutes.
As part of the general discussions, it would also be great if you could make some time to review the current website for any inaccuracies or omissions.
The easiest way may be to start from the Contents page: https://www.rumbelow.net/contents
Also, to point out, that the list of historic figures and their stories are based on the broad criteria of Tragedy and Valor, as an extension to those that are featured in the Peter Matthews Collection.
https://www.rumbelow.net/tragedyandvalor
It is not the intention to include all descendants, as this is not a family tree.
Having said that, the family trees that were produced by Lesley and Mary for the 2005 Reunion are available from the website, along with the text of the 150th Anniversary Book.
https://www.rumbelow.net/150book/familytrees
https://www.rumbelow.net/150book
Meeting Minutes
14th January 2025
72 Prince Street Alberton
Present
Charlie Rumbelow
Matt Rumbelow
Peter Rumbelow
Malcolm Rumbelow
Malen Rumbelow
Lesley Avery (remote)
Apologies
Ally Hoffricther
Items of Business
Appoint committee positions
Positions of the committee were proposed and accepted as below.
Chair - Charlie Rumbeloe
Secretary - Matt Rumbelow
Treasurer - Ally Hoffricther
Committee members - Malen Rumbelow
Malcolm Rumbelow
Finance
Ally Hoffricther provided a report via email of the following details.
Beyond Bank - Current Account $3394.44
TryBookings - Online Ticket sales (in trust) $1465.00
Current Sales
37 x Adult meals
3 x Exhibition Entry sales
Estimated Expenses
Tea Coffee and biscuits - Sat and Sun
Insurance
Music
Printing name badges, painting enlargements, seating plans
Matt and Ally have discussed some fundraising ideas.
Description of Purpose (Event)
3.1. 170th Celebration Event
The Rumbelow & Descendants 170th Celebration event will be held at Encounter Bay and surrounds.
Families and descendants of Malen and Alice Rumbelow and their children Godfrey, Alice, Sophia, Mahalia, Carolyn, Malen 2nd, Emma and Sarah are invited to attend.
Friends, residents and connections are also welcome to participate.
3.2. Dates - https://www.rumbelow.net/Events/2025/program
Weekend of 29th & 30th March, 2025.
3.3. Exhibition Opening and Viewing
29th - Sat 29th March - 2 - 4pm: Exhibition open. Club bar open
12 - 4 pm: Exhibition open.
3.4. Dinner
6 pm: Opening Presentations/Speeches/Presentations - TBC
7pm - 10.30 pm: Celebration Dinner - TBC
3.5. Sunday Service at Rumbelow Cairn - https://www.rumbelow.net/Events/2005/cairn
10am Sunday Service. Peter Rumbelow to organise/arrange/officiate.
Very similar to service at 2005 Reunion.
Peter provided initial thoughts of historic figures and incidents to address.
Concern raised by possible length of address.
Later agreed that Peter would cover the 12/13 characters referenced in the Peter Matthews Collection.
https://www.rumbelow.net/matthewscollection
Event Promotion
4.1. Who is to be invited:
Rumbelow - Immediate family and relations.
Descendants of Malen and Alice (as covered by the 150th Anniversary Book)
Family Friends, Community Members, Art community, Business community
4.2. Distinguished guests
Member for Finniss – David Basham MP (Accepted)
Mayor of City of Victor Harbor - Dr Moira Jenkins (Invited)
4.3. How is the function to be promoted
Current records - 2005 attendees, 2024 luncheon attendees, email subscribers
Web Site - email subscribers - current 120 email subscribers
Facebook - 3 active groups
Other - Michael Simmons (Times), Sue Lake (Radio), (RIchard Higgins) National Trust
Conduct of Function
5.1. Venue EBFC
Numbers able to be catered for - TBC Don Rumbelow, Venue Liaison. Currently estimated between 120-150 for dinner setting.
Table sizes TBC Don Rumbelow, Venue liaison. Approx 10pax in the dinner setting.
Allocate seating - Committee resolved to allocate table places prior to the event. This will be done to the best ability to keep immediate family groups together. Table placing to be allocated on signage on entry and (hopefully) name badge and a table card.
Name cards/Table cards to be pre-printed and available from the lobby area on tables. On the spot badges can be printed if required.
5.2. Meals
Menu and tickets – https://www.rumbelow.net/tickets
Process of ordering and delivering meals – TBC Don Rumbelow, Venue Liaison.
Timing (6:30pm for 7pm) – TBC Don Rumbelow, Venue Liaison.
5.3. Who is to do what
Display paintings – TBC Don Rumbelow, Venue Liaison.
Assist with memorabilia display - Previous guests expressed desire to share and review family memorabilia at the event. Suggested that this should be limited to the Sunday afternoon time as there will be sufficient table space and areas for interested families to gather.
5.4. Setup
Who is to set up/cleanup – TBC Don Rumbelow, Venue Liaison.
Costs – TBC Don Rumbelow, Venue Liaison.
Venue availability for Friday (setup) and Monday (bump-out)?
Dinner Program
On arrival guests received a name badge and table place-card. Matt Rumbelow to arrange.
Speaker Running Order 5:45pm - 6:30pm? As above, confirm with the venue.
Welcome - Charlie Rumbelow to welcome all guests (note those travelled distance or can not attend)
Distinguished guests (MP then Mayor)
Note that funds raised from event will be allocated to repair of relevant graves
Member for Finniss - Speaking points to be confirmed
Mayor - Speaking points to be confirmed
Matt Rumbelow - Intro to website (sporting) and keynote speaker
Keynote speaker - Malcolm Rumbelow - “Plain Sailing”
Encounter Bay Football Club - Matt Rumbelow - Rummy Team
Sunday reminders
Thank you
Peter Matthews Collection
Obtain paintings on loan from the City of Victor Harbor.
Transport to EBFC.
Set up at EBFC on Friday.
Display system - TBC Don Rumbelow, Venue Liaison.
Check insurance requirements / cover.
Official exhibition opening 2/3pm Saturday. To be confirmed.
Possible keynote - Chris Matthews, Mia Stocks, or Alfred Engel.
Memorabilia
Encourage attendees to bring unique memorabilia they may have on Sunday.
Previous guests expressed a desire to share and review family memorabilia at the event. Suggested that this should be limited to the Sunday afternoon time as there will be sufficient table space and areas for interested families to gather.
Memorabilia to have describing information / label
Any other business
Any other matters ?
Tablecloths and with/without small table decoration - The committee agreed to investigate the hire of tablecloths (colour?) for dinner. Matt Rumbelow to contact Victor Linen Service (EBFC contact)
Next Meeting
10:30am 18th February 2025
72 Prince Street Alberton