Rumbelow & Descendants
Agenda 25/02/2025
Rumbelow & Descendants
Agenda 25/02/2025
Minutes
10.30am Tuesday 25 February 2025
72 Prince Street Alberton or remote
Minutes
Welcome/Apologies
Welcome 10.40am
1.1.1 Welcome to those present.
Difficulty with Lesley Avery remote link.
Apology Ally Hoffrichter
Present
Peter Rumbelow, Malcolm Rumbelow, Malen Rumbelow,
Matthew Rumbelow, Charlie Rumbelow.
2 Minutes of previous meeting
2.1. Acceptance
“The Minutes of the meeting of 18 February are accepted as a true and accurate record.”
Moved Second Carried
3 Business arising
3.1. Insurance
General discussion on the issue.
Insurance is for the 1 hour presentation at the Cairn Commemoration.
Consensus is the cost $1000.00 exceeds our ability to pay.
“Insurance is not progressed.”
`` Moved Second Carried
3.2. Painting stands
Secretary advised the painting display stands are supplied with legs.
Painting stands are therefore available to be erected where needed.
3.3. Tablecloths and with/without small table decoration
Secretary advised has made one contact – the company does not supply.
Malcolm suggested ALSCO be contacted.
Secretary to enquire, with cost, and then determination by committee.
4 Finance
4.1. Treasurer’s Report
Treasurer’s Report tabled.
Secretary advised:
$5000.00 balance at bank.
75 persons booked with Celebration meal.
Beyond Bank - Current Account $___________________
TryBookings - Online Ticket sales (in trust) $___________________
Current Sales
Meals x _____________
Additional Items x _____________
Expenses $___________________
4.2. Written report tabled
Attached
“The Treasurer’s Report be accepted.”
Moved Second Carried
5 Reports
5.1. Chair
5.1.1. Reimburse payments to Secretary
Charlie concerns the Secretary was expending private finance to the Rumbelow Descendant Celebration.
Secretary advised not the case, and purchases are made with direct deduction from RDC funds.
5.1.2. Speakers program
General Discussion.
Peter and Charlie attended a presentation on the Rambler made by Matthew Rumbelow at the SA Wooden Boat Association.
Extremely favourable comments on the presentation, particularly in regard to the inclusion of photographs of the subject and various other photographs to enhance the speech.
Highly recommended a similar approach to the Keynote Speech to made by Malcolm Rumbelow.
Resolved
“Malcolm and Matthew will liaise to include photographs to illustrate Malcolm’s speech.”
5.1.3. Appoint person(s) to welcome (at door)
Resolved
“Charlie and Peter to greet official guests and escort them to the table.”
Head Table
General discussion on seating arrangements for the Head Table.
Resolved
“The head table be Official Guests and partners, Charlie and Elizabeth, Matthew and Sandrien,
Peter and Genevieve.”
In the matter of the attendees moving into the room.
General discussion.
Resolved
“Matthew to inquire of Sandrien, if she and their children, are able to provide the entry service, providing the name tags and recording.”
Walk in persons
Secretary advised will have the ability to produce further name taps on the night.
The matter of welcome to the official guests.
General discussion.
Resolved
“Charlie and Peter to liaise at the EBFC entry to greet the official guests and escort to the table.”
Artists
General discussion
The artists assisting in providing our displays and content for the RDC be provided with meals.
Artists include John Ford, Andrew Matthews and Alfred Engel.
Resolved
“John Ford and any other artist contributor, attending the Saturday Dinner and partner, be provided with meals at the function.”
5.2. Secretary
5.2.1. Booking Numbers
75 meals sold at present – target 100.
5.2.2. Official Guest acceptance
Both guests accepted with MP Basham likely to be unaccompanied.
Mayor Jenkins normally is accompanied by her husband.
5.2.3. Display paintings and additional
5.2.4. Additional memorabilia (any known)
5.3. Cairn Coordinator – Peter Rumbelow
5.3.1. Program
Has planned to open with a Roll Call of descendants.
Not to discuss the paintings (due to those being subject in afternoon).
Weather to determine the time frame – if inclement then the program to be reduced and persons invited to EBFC where further ceremonies will be held.
However, even if the ceremony is reduced the Ode will be read.
General discussion.
Time for persons, mostly over 60 years anticipated, to confine the time span to 30 minutes.
5.3.2. Painting Walk
Advised would provide commentary on subjects in paintings.
Needed some assistance with several of the subjects, Bill and George Ewen, being two and Laurie Jones.
Committee members to assist with any information known.
Conduct of function
6.1. Venue EBFC
6.1.1 Numbers – addressed above
6.1.2. Table sizes -
Don Rumbelow advised of tables in 8-person and 10-person configuration.
General discussion.
Vide below on table seating suggestions that 10 tables be implemented for some 8 person groups to provide extra seats (for any not advised).
6.1.3. Allocated seating
Don Rumbelow advises to allocate the seating.
To provide the attendee ticket with table number and the meal requirements.
Resolved
“The processes as suggest by Don Rumbelow be accepted and implemented.”
6.2. Meal
6.2.1 Process of ordering meal – Don Rumbelow
Addressed above 6.1.3.
6.3. Who is to do what
6.3.1. Set up
Assistance outside Committee has been committed.
Set-up to occur on Friday afternoon.
Liaise with Don Rumbelow re the supply of the Display Boards.
6.4. Clean up
6.4.1. Who is to set up/cleanup
Those assisting in the Set-up to provide the service.
Secretary advises EBFC also has a cleaner.
7 Any other business
7.1. Run around table with each committee member able to raise matters
7.1.1. Raffle(s)
General discussion on raffle and suggestion of prizes.
For further enquiries (prizes etc).
7.1.2. Silent auction for painting by John Ford over dinner (Saturday).
Secretary advises painting will be in value area of $600.00 - $800.00.
General discussion re setting a reserve price.
Resolved
“The Silent Auction of the John Ford painting be subject to a reserve price.”
7.1.3. Memorabilia
General discussion on memorabilia.
Location and how to display.
Advise from Don Rumbelow there should be sufficient tables to accommodate items.
Resolved
“An invitation be included in the next Newsletter.”
7.1.4. Event Musician
Harry Johns - musician (solo acoustic guitar) (Saturday)
Advised cost would be $300.00.
General discussion.
Resolved
“Not to engage due to cost.”
Suggestion may provide music via EBFC facilities.
7.1.5 Event Booklet - Program & Exhibition Guide
Chair produced small booklet of program.
Can produce at home at no cost to RDC committee.
Resolved
“Accept offer.”
7.1.6. Photographs
The process of photographing the collection for production of prints of the items, for resale, explained.
Discussion on costs, proposed sale prices.
Resolved
“To proceed with the proposal to produce Rumbelow memorabilia with intention for sale.”
8 Next Meeting
8.1. Time Date Venue
10.30am Tuesday 11 March 2025.
72 Prince Street Alberton.
Resolve
“Accepted"
Charlie Rumbelow
25 February 2025